What
  • Apparel
  • Apps
  • Attendee GHGs
  • Attendee Recharging
  • Audio Visual
  • Banners and Flags
  • Bar Operators
  • Battery Systems
  • Binfrastructure
  • Books
  • Branding Repurposing
  • Bulk Water Supplies
  • Campaigns
  • Catering
  • Cleaning Supplies
  • Compost
  • Compost Toilets
  • Cooking Oil Recovery
  • Creative Hire
  • Decor
  • Dishwashing - Mobile
  • Disposable F&B Serviceware
  • e-waste
  • Eco-Edutainment
  • Electric Site Transport
  • Energy Floors
  • Event Certification
  • Event Producers
  • Event Supplies
  • Exhibition Displays
  • Food Recovery
  • Fuel & Fuel Systems
  • Furniture
  • Garden Games
  • GHG Calculators
  • Hardboard
  • Health & Safety
  • Hybrid
  • Kinetic Energy
  • Lanyards
  • Lighting
  • Logistics
  • Look, Overlay, Signage
  • Marquees
  • Medical
  • Merch & Gifts
  • Mobile Bar
  • Mobile Generators
  • Mobile Solar
  • Mobility Planning
  • Onsite Traders
  • Paint
  • Paper
  • Paperboard
  • Pedal Power
  • Personal Protective Equipment
  • Power
  • Power Efficiency Consultants
  • Printed Floor
  • Printed Wall Coverings
  • Printing
  • Production House
  • PVC Recycling
  • Pyrotechnics
  • Recycling Services
  • Refrigeration
  • Reusable Cups
  • Reusable F&B Serviceware
  • Reusable Plates
  • Salvage
  • Security
  • Self Adhesive
  • Signage
  • Site Transport
  • Soft Plastics Recycling
  • Sound Systems
  • Structures & Stages
  • Sustainability Consultants
  • Sustainable Event Tools
  • Technology
  • Textiles
  • Ticketing & Accreditation
  • Timber
  • Toilets
  • Traffic Management
  • Transport
  • Urinals
  • Vacuum Flush
  • Venues
  • Virtual
  • Virtual Gift Bag
  • Waste & Cleaning Contractors
  • Waste & Resource Recovery
  • Water Generator
  • Water Refill
  • Wind
Where

traceyour.events/

Features

HELP: Has FAQs and how to use tool resources, and support/help desk. Has tutorials, guidance on measurement, how to communicate with your supply chain. Live monthly ‘Lunch and Learns’ for users to share case studies
USERS: Assign categories or questions to additional users, to share the workload, including assigning data entry to suppliers
SWITCH OFF: You can switch off irrelevant measurement categories.
BENCHMARKS: Has an additional feature to compare results, via the ‘connections’ paid feature
DASHBOARD: total GHGs are added up and displayed.
REPORTING: Produces downloadable graphs and graphics.
REDUCTIONS: Provides guidance on reductions

What the tool measures

✅ Energy❌ Water & Wastewater✅ Waste✅ Transport❌ MHE & Site Vehicles
✅ Materials✅ Food & Beverage✅ Travel✅ Accommodation✅ Digital

Details

EVENT TYPE: In person, Hybrid, Virtual, Indoor/Outdoor/both
ATTENDEES: Number. Also include origin of attendees if you wish to use the travel estimation feature.
CREW: Number of crew
HIRE DAYS: Event build and de-rig dates, to calculate equipment hire period

ENERGY: Estimated on venue configuration, or estimated from annual venue usage
ENERGY: Actual kWh usage measurement
ENERGY: Onsite renewable energy generation
CHOOSE MEASUREMENT: Allows user to choose actuals or venue estimate
ENERGY: Electricity generator, fuel type in litres (diesel, HVO, biodiesel, GtL Fuel), Hybrid generators
TRAVEL: Allows the user to choose between inputting actual data or using event estimates
TRAVEL: Splits attendee from production travel
FLIGHTS: number of trips, type in origin/destination city names or postcode, and tool calculates distance
FLIGHTS: upload a CSV or XLSX of flights, or copy/paste from the spreadsheet into the tool.
PRIVATE JETS: not included
HELICOPTERS: not included
GROUND TRAVEL: mode of travel, number of trips, distance
ACCOMMODATION: Room nights, if the hotel is on renewable energy
ACCOMMODATION: Splits between crew and attendee room nights
TRANSPORT: type of vehicle/fuel, number of trips, distance, weight of goods, or whole vehicle used
TRANSPORT OPERATOR: splits transport data between contractor,-owned
event/company-owned, or couriers/transport services.
MATERIALS: measured by material type and weight
MATERIALS: includes sustainability features such as hired, recycled materials (over 50%)
reclaimed/reused/virgin materials
ONWARD LIFE: donated/reused, hired, waste/recycling, and if the supplier removed the waste to landfill/recycling
MATERIALS: glass, plastics, textiles, metals, timbers, composites
MATERIALS: flooring, paper packaging, F&B serviceware, extensive list of materials for signage, look & overlay
MATERIALS: Garments, branded merchandise
F&B: Splits between production and attendee meals
F&B: MEAL TIME: Breakfast, Lunch, Dinner, Starter, Dessert, Buffet, Samples, Snacks/Coctail
F&B: MEAL TYPE: Vegetarian, Vegan, Seafood, Red Meat, Poultry
F&B: MEAL TYPE/OTHER: street food/ trader trucks (mains/desserts), bowl food, lunch box style
F&B: BEVERAGES: Soda, Bottled Water, water (unpackaged), Coffee, Tea, Wine, Beer/Cider, Spirits/Hard Liquor
F&B: SERVICEWARE: specify serviceware; compostable (w food waste), reusable, single use wood/bamboo/card/plastic/other
WASTE: by weight, volume or number of bins (by bin size). By processing type.
WASTE: Residual waste, paper/cardboard, plastic, glass, metal, food waste, wood, electronic.
WASTE: Includes supplier/exhibitor removed waste
DIGITAL: search engine queries
DIGITAL: virtual events; duration, number of attendees, location of attendees, rehearsal duration and participants
WATER: consumption, wastewater
MHE: plant, machinery, equipment

Our Review

This tool is the closest to covering all aspects, and it was also very satisfying to use. It adjusts between the metric and imperial, and source emissions factors, based on the country you enter. It’s missing plant/MHE, water/wastewater, working from home, and helicopters. The tool goes into considerable depth on materials options for look & overlay.

The platform also has an extensive knowledge base which has tutorials, guidance on measurement, how to communicate with your supply chain and also offers live monthly Lunch and Learns for users to share case studies, stay up to date on the latest in carbon measurement and to find out about how to use features.

It has a wonderful feature which is to calculate possible reductions and provides guidance in the tool on actions the event could take.

You are able to have multiple users access the same event and are able to assign particular measurement questions or categories to other users you set up via their email. It also allows you to invite multiple suppliers to contribute data, which you can then review and approve before it is added to your footprint.

Goes into the most depth on materials options for look & overlay.

It splits attendees travel and accommodation, separately from staff/crew which is very helpful. It would be good if it went the extra step and allowed segregation of other event participants (vendors, sponsors, caterers, contractors, performers, athletes & teams). This would then allow the full measurement of the event and separate analysis and designating ownership of event-related GHGs to various responsible stakeholders.

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